Preview · page 1Employers and household employers asked to confirm employment
Employment Confirmation Letter
Confirm an employee's job, start date and salary for a bank, landlord, embassy or credit application.
Quick answer
A employment confirmation letter is a written agreement used by employers and household employers asked to confirm employment in South Africa. This template covers company letterhead details, employee name and id, job title, start date and type of employment, gross salary and more, drafted with POPIA, the CPA and the ECT Act in mind.
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What's inside
- 01Company letterhead details
- 02Employee name and ID
- 03Job title, start date and type of employment
- 04Gross salary
- 05Authorised signatory
- 06Contact for verification
- 07POPIA consent note
Good to know
What should an employment confirmation letter include?+
The employee's name and ID, job title, start date, whether they're permanent or fixed-term, gross salary, and a signed contact person who can verify it.
Do I need the employee's consent to share their salary?+
Yes. Under POPIA, only share salary details with the employee's consent and for the stated purpose.
What is a letter of employment confirmation?+
It is a signed letter from an employer confirming a person's job, start date and salary, usually for a bank, landlord or embassy.
Who should sign an employment confirmation letter?+
Someone authorised by the employer, such as HR, a director or the owner, with contact details so it can be verified.
Can a domestic worker get an employment confirmation letter?+
Yes. The household employer can sign it, stating the start date, duties and monthly wage.
Is this legal advice?+
No. It's a professionally structured starting point. For high-value or unusual deals, have an attorney review your completed document.
