Preview · page 1Caterers, décor, DJs, florists, cake makers and event suppliers
Event Vendor / Supplier Agreement
For caterers, decorators, DJs, florists and hire companies — event details, deposit, final numbers and fair cancellation.
Quick answer
A event vendor / supplier agreement is a written agreement used by caterers, décor, djs, florists, cake makers and event suppliers in South Africa. This template covers event details & setup times, deliverables per quote, deposit & balance, final numbers deadline and more, drafted with POPIA, the CPA and the ECT Act in mind.
R199
Free live preview · filled Word + PDF · reuse forever
Sign and send: fill it in, pay once, then sign online and email it to the other side to sign back. Included free.
Or get any 3 for R399 · all 28 for R599
What's inside
- 01Event details & setup times
- 02Deliverables per quote
- 03Deposit & balance
- 04Final numbers deadline
- 05Reasonable cancellation charges (CPA s17)
- 06Force majeure incl. weather & load-shedding
- 07Venue rules, insurance & liability
- 08POPIA clause
Good to know
Can I keep the whole deposit if they cancel?+
Only a reasonable charge under the CPA — the agreement sets a fair sliding scale you can defend.
What about rain or load-shedding?+
The force-majeure clause covers events beyond either party's control, with a move-the-date-first approach.
Is this legal advice?+
No. It's a professionally structured starting point. For high-value or unusual deals, have an attorney review your completed document.
